How to backup Office 365 mailbox
- Thread starter johncna4f
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i am looking for a tool that can easily take my backup. i tried few tools but not working with my account. so anyone suggesting my any tool. by the way i am also searching over internet hope will found the solution soon. by the way thanks for your help
Richard G
Verified User
If you're lookihg for another way to backup your mail, have a look at Mailstore Home. It's free and uses it's own database, you can put that anywhere and you can also search emails in the programma.
You can backup outlook profiles or single accounts.
You can backup outlook profiles or single accounts.
uhimu
New member
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- Aug 17, 2020
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- 3
I can suggest several ways to do it. The first is the most common way as it is free and you can do it anytime without downloading any additional software:
Login to your Microsoft 365 account with your administrator credentials. Then go to Admin and select Exchange. Now you should click Permissions from the left pane and go to Admin Roles > Discovery Management.
Here there is an option to click ‘+’ sign to add Roles, do it and click on ‘Mailbox Import/Export’ below roles. Now choose ‘Members’, click the ‘+’ sign again and click one time on the name of the user, after that click on “Save” and finish the necessary steps.
Now you need to go to Compliance Management, choose 'in-place eDiscovery & hold', and click on the New (+). In 'In-Place eDiscovery & Hold' dialogue box, type the name and click on the Next button.
Then, please choose the all mailboxes by clicking on 'Search all mailboxes' or the selected ones by 'Specify mailboxes to search' option and adding the ‘+’. Choose the filters and tap on the Next button.
In 'In-Place Hold Settings' you need to choose the number of days for which the items are to be kept before they are deleted. Now click on the 'Finish' and 'Close'. Finally, click on the downward arrow to export the .pst files.
Of course, this method is ok for personal use, but it is not very helpful for enterprises, as you will have to do a lot of work every day to backup everyone’s information. For enterprise clients, I recommend using solutions as CodeTwo, Spanning, Backupify or Nakivo, which has the most intuitive interface.
Login to your Microsoft 365 account with your administrator credentials. Then go to Admin and select Exchange. Now you should click Permissions from the left pane and go to Admin Roles > Discovery Management.
Here there is an option to click ‘+’ sign to add Roles, do it and click on ‘Mailbox Import/Export’ below roles. Now choose ‘Members’, click the ‘+’ sign again and click one time on the name of the user, after that click on “Save” and finish the necessary steps.
Now you need to go to Compliance Management, choose 'in-place eDiscovery & hold', and click on the New (+). In 'In-Place eDiscovery & Hold' dialogue box, type the name and click on the Next button.
Then, please choose the all mailboxes by clicking on 'Search all mailboxes' or the selected ones by 'Specify mailboxes to search' option and adding the ‘+’. Choose the filters and tap on the Next button.
In 'In-Place Hold Settings' you need to choose the number of days for which the items are to be kept before they are deleted. Now click on the 'Finish' and 'Close'. Finally, click on the downward arrow to export the .pst files.
Of course, this method is ok for personal use, but it is not very helpful for enterprises, as you will have to do a lot of work every day to backup everyone’s information. For enterprise clients, I recommend using solutions as CodeTwo, Spanning, Backupify or Nakivo, which has the most intuitive interface.
Johnharper
New member
- Joined
- Aug 8, 2022
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Manual Method to Backup Email in Office 365 :
John
- Select File > Open & Export > Import/Export.
- Select Export to a file, and then select Next.
- Select Outlook Data File (.pst), and select Next.
- Select the mail folder you want to back up and select Next.
- Choose a location and name for your backup file, and then select Finish.
John
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